<p dir="ltr">We are seeking a highly organized, proactive, and discreet Executive Administrative Assistant to support the CEO and Executive Office with day-to-day administrative functions, project coordination, and relationship management. This role is critical to ensuring smooth operations and aligned communication across internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and brings a mix of administrative precision and relationship-building expertise.</p> <strong>Location: Leamington, Ontario</strong><br /> <strong>Position Type:&nbsp;</strong>Full-time<br /> <br /> <strong>What You’ll Be Doing:</strong> <h4 dir="ltr">Administrative &amp; Executive Support</h4> <ul dir="ltr"> <li>Manage complex calendars, travel arrangements, expense reporting, and meeting logistics</li> <li>Draft, proofread, and edit correspondence, reports, presentations, and confidential documents</li> <li>Maintain organized and confidential filing systems, both digital and physical</li> <li>Answer and screen calls, greet visitors, and act as the administrative gatekeeper to the CEO’s office</li> </ul> <h4 dir="ltr">Systems &amp; Process Optimization</h4> <ul dir="ltr"> <li>Participate in system documentation and training for repeatable, efficient workflows.</li> <li>Identify and recommend improvements to administrative systems and workflows.</li> </ul> Confidentiality, Compliance &amp; Financial Support <ul dir="ltr"> <li>Handle sensitive and confidential materials with a high level of discretion and integrity</li> <li>Assist with financial documentation preparation, including reconciliation and CRA-related filings</li> <li>Ensure administrative processes are compliant with policies and governance best practices</li> </ul> Project &amp; Research Coordination <ul dir="ltr"> <li>Conduct background research and summarize findings to support executive decision-making.</li> <li>Assist with onboarding of new projects, investments, or external stakeholders.</li> <li>Support special projects as assigned by the CEO or Executive Assistant.</li> </ul> Stakeholder &amp; Vendor Relationship Management <ul dir="ltr"> <li>Process vendor payments and liaise with external experts (legal, HR, IT, etc.) on behalf of the Executive Office.</li> <li>Ensure consistent communication and follow-through with stakeholders, board members, and consultants.</li> </ul> <h4 dir="ltr">Meeting &amp; Board Coordination</h4> <ul dir="ltr"> <li>Schedule and coordinate Board and executive committee meetings.</li> <li>Prepare briefing materials, track action items, and assist in the development of annual reports.</li> <li>Support internal and external meeting logistics, including follow-up documentation.<br /> &nbsp;</li> </ul> Position Requirements: <ul dir="ltr"> <li>Post-secondary diploma or certificate in business administration or related field.</li> <li>3-5 years of experience supporting C-suite or senior executives in a fast-paced environment.</li> <li>High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management tools.</li> <li>Exceptional organizational and time management skills; able to manage competing priorities.</li> <li>Strong communication and interpersonal skills, with a client-service mindset.</li> </ul> <strong>About The Job Shoppe:</strong><br /> The Job Shoppe is an international award-winning full-service Human Resource Firm that has provided world-class business solutions for over 20 years. They are a trusted partner to their clients and associates, empowering businesses, and people to realize their full potential. The Job Shoppe has been recognized through numerous accolades over the past years including Best of Staffing – Client Satisfaction and Best of YQG – Employment Agency, to name a few.<br /> <br /> <strong>Recruitment Accommodations:&nbsp;</strong><br /> The Job Shoppe values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you require accommodation due to a disability at any &nbsp;time during the recruitment and/or assessment process, please contact Recruitment, and we will make all reasonable efforts to accommodate your request.